Corporate Secretarial Services

Standard Company Incorporation
‍To keep pace with the ever increasing demand for a fast and efficient company formation service, with the scope and flexibility of a custom-made company, we provide a standard service which comprises for each formation:

• Standard form of Memorandum and Articles of Association including main object clauses.
• Lodging registration documents with the Accounting and Corporate Regulatory Authority (ACRA) and obtaining Certificate of Incorporation.
• Four final prints of the registered Memorandum and Articles of Association.

In addition to the above, we offer a selection of optional extras to the standard articles at no additional fee covering important matters such as restricted procedure for share transfers and removal of directors.

Incorporation of Specialist CompaniesIn recent years there has proved to be an increasing demand for incorporation of specialist companies. Our experienced and qualified staff are able to offer a wide range of such companies, examples of which are:

Incorporation of Professional Firms
We can assist in the incorporation of professional services, eg doctors, accountants, solicitors, where the governing body of the profession permits this form of legal entity. Our standard Memorandum and Articles of Association has been drafted to comply with the requirements of the governing body of the respective professions and ACRA.
We can also assist clients in the submission of the relevant application forms to the respective governing bodies to obtain in-principle approval.

Incorporation of Family Holding Companies
Such companies are useful where the founders wish to reserve management and control of the companies, but divest their shareholdings to their children or other beneficiaries. Our standard Memorandum and Articles of Association has been drafted to give effect to such objectives.

Guarantee Companies
These companies are suitable for activities such as charitable organisations, residential and industrial management companies, sports clubs and professional and commercial associations.

Singapore Companies approved under the Residential Property Act.
Before a Singapore Company is allowed to purchase restricted residential properties in Singapore, application must be made to the Land Dealings (Approval) Unit for the relevant approval. The Memorandum and Articles of Association must be appropriately drafted to contain specific restrictions on the issuance and transfer of its shares. We offer a package which includes the formation of such a company and the application of the relevant approval from the Land Dealings (Approval) Unit.
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Every foreign company carrying on business in Singapore must register with ACRA. We are well equipped in preparing and lodging the registration documents with ACRA.

In addition to this, we can also act as agent for foreign companies registered in Singapore to accept service of legal process and other notices served on the Company (refer "Company Statutory and Other Services").
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The Singapore Companies Act requires every company incorporated in Singapore to have at least one local resident director. Subject to a character reference, we are prepared to provide for our clients who subscribe to our Service "Full Company Secretarial and Registered Office Services". We require an indemnity agreement to be signed by the beneficial owners.
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We are able to provide corporate nominee shareholders to subscribers to our "Full Company Secretarial and Registered Office Services”.

Our company kit provides all necessary statutory registers (complete with description of the relevant statutory requirements) within a compact, specially managed format. All kits are loose-leaf and supplied with a rigid slip cover. A specially designed plier seal which accepts standard 1" diameter dies, completes the kit.
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The Companies (Amendment) Act 2003 allows audit exemption of dormant companies and small exempt private companies with effect from financial year which commences on or after 15 May 2003.
However, these companies are still required to submit financial statements which comply with the Financial Reporting Standards and the Companies Act respectively. If any director fails to comply with these requirements, strict penalties are imposed.
Our team of qualified accountants will assist the directors to meet these requirements, including the following:
◼ Examining the management accounts from the directors comprising the trial balance, profit and loss account and the balance sheet.
◼︎ Reviewing the accounting policies adopted by the Company. For a newly incorporated company, we will discuss with the directors on the accounting policies to be adopted.
◼ Preparing a set of financial statements comprising the Directors’ Report, the Statement of Comprehensive and Other Income, the Statement of Financial Position, the Statement of Changes in Equity and the Statement of Cash Flows, together with the notes to financial statements for the financial period in accordance with prescribed formats required by Financial Reporting Standards and the Singapore Companies Act.
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Under this service, we take on the statutory responsibilities implicit in this appointment:
◼︎ One of our staff, who is a qualified Chartered Secretary, will be appointed as the statutory Company Secretary.
◼︎ Prepare the First Board Minutes and Statutory Registers.
◼︎ Make available our office as the Registered Office of the company as described in Registered Office Service.
◼︎ Operate a reminder system advising the latest date on which an Annual General Meeting may be held.
◼︎ Supply a draft Notice, Agenda and Minutes for the Annual General Meeting as described in Official Notice of  AGM and Typed Minutes of Meeting.
◼︎ Complete and file the Annual Return with the Accounting and Corporate Regulatory Authority (ACRA), upon payment of the filing fee currently charged by ACRA.
◼︎ Keep and maintain the statutory registers.
◼︎ File all necessary documents with ACRA.
We are able to assist our clients generally in complying with the statutory provisions of the Singapore Companies Act affecting their company.
Services provided under this service are the same as Full Company Secretarial and Registered Office Services except that we are not named as the Company Secretary. Instead, the client may appoint any person who need not be professionally qualified.
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The Singapore Companies Act requires every company to have a registered office which must not be a P.O.Box address.

Under this service, we make available our office address as the Registered Office of the company. Mail received is forwarded, unopened, to an address provided by you.
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We are well qualified to carry out ad hoc Secretarial duties. We will supply resolutions in writing and, where required, completed Statutory forms for signing and lodging with ACRA and update the Statutory Registers.
The following are some of these routine ad hoc services:-
◼︎ Preparation of First Board Minutes and Statutory Registers
◼︎ Change of Director
◼︎ Change of Company Secretary
◼︎ Change of Registered Office
◼︎ Opening of Bank Accounts
◼︎ Change of Bank Signatorie
◼︎ Banking Facilities
◼︎ Transfer of Shares
◼︎ Loss of Share Certificates
◼︎ Change of Auditors
◼︎ Allotment of Shares
◼︎ Change of Authorised Capital
◼︎ Change of Name of Company
◼︎ Annual General Meeting and Annual Return
◼︎ Amendments to Memorandum & Articles of Association

We will prepare a Notice of Annual General Meeting and also supply you with typed minutes of the Meeting. If required, our Company Secretary will assist in the proper conduct of the Meeting at an additional fee based on time cost.
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The Singapore Companies Act requires every company incorporated in Singapore to have at least one local resident director. Subject to a character reference, we are prepared to provide for our clients who subscribe to our Service "Full Company Secretarial and Registered Office Services". We require an indemnity agreement to be signed by the beneficial owners.
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We undertake to act as agent for foreign companies registered in Singapore to accept service of legal process and other notice required to be served on the Company. We are able to advise regarding the implications of the Singapore Companies Act, file documents received from our clients and provide reminders regarding the filing of Company accounts.

XBRL stands for eXtensible Business Reporting Language, and it is a language for the electronic communication of business and financial data worldwide. As one of the family of "XML" languages, it is becoming a standard means of communicating information between businesses and on the internet.

From 1 November 2007 onwards, Singapore incorporated companies that are not private exempt are required by ACRA to file their financial statements in XBRL format.

Under this service, we will:
prepare a set of XBRL financial statements in the format specified by ACRA’s FS Manager, and
file the XBRL financial statements to ACRA.
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